Saturday, September 29, 2012
One mystery solved; the resolution to appoint a Temporary Acting CFO (Lisa Marshal who I believe is the City’s Financial Officer) is for only for the period from 9/30/12 through 10/14/12 when the Acting CFO will not be available.
Resolution “G” to Authorize approval to certify review (by Council?) of the 2012 Best Practices Inventory is not routine because the “inventory , an answer to State criteria of fiscal management is a multipage document in which I believe there are 33 questions about fiscal management in which the city does not follow at least 13. The failures represent the fact that there has been no CFO for most of this administration.
Among the most glaring negative findings :( 1) General Ledger items are not reconciled with bank statements, (2) Grant programs are not reviewed quarterly to see if all expenses are file for reimbursement or have been properly charged. (3)Collective bargaining agreements have not been held to a 2% average increase,(4) Failure to comply with accepted practices in insurance broker contracts to have the structure of the broker’s payments defined in contract,,(5) Supervisors do not review employees times and attendance declarations does not make available to public free of charge current salaries of all personnel and changes over a 3 year period. There are 8 more significant fasilures that can lead to improper loss of city funds.
The failures noted in the “inventory” which is reported to the State will cause a loss of 20% of the 5% additional State aid. This is only 1% of total aid but as grandma said “the pennies add up”.
In 2011 a contract by competitive bidding was granted t o C.H.S. Construction CO. (why does the name seem familiar?) for $13,500.00 for “deconstruction” of the [property at 326 Leland Ave. Item “V” is to authorize an increase of $6 753.00 (50%) due to “material located in a bank vault”!!!! There should be some explanation.
Another item which needs explanation is why Remington etal is being granted an additional $4850.00 over the original $15,000.00 for Topographical services “Arial survey” of area which is basically the flood plain.